Acrobat PDF and Workflow in Detail

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Format: Paperback
Pub. Date: 2000-06-01
Publisher(s): Pearson P T R
List Price: $43.21

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Summary

This is the first start-to-finish professional's guide to digital, PDF-based workflow with Acrobat and InDesign! Frank Romano -- the industry's leading expert -- shows exactly how to use PDF to achieve breakthrough speed, productivity, and creativity. From preflighting to color management, trapping to RIPping, it's covered here: the best practices, answers, and workarounds that would otherwise take years to discover. This book covers every aspect of setting up and managing digital workflow with PDF and Adobe's Acrobat and InDesign tools. Learn how to choose the right equipment for digital workflow environments; and establish efficient designer/printer relationships that enable outstanding work. Discover crucial options, settings, and techniques for creating and applying PDF files; and learn how to use PDF in diverse applications, from short runs and personalization to repurposing and archiving. The book includes detailed coverage of converting paper to PDF with Adobe Capture; advanced In-RIP trapping, third-party PDF plug-ins, and much more. You'll find proven solutions to dozens of real-world problems, from PDF touch-ups to distilling files on a network, creating searchable PDF catalogs to handling TrueType fonts -- even creating separations from Microsoft Office files!

Table of Contents

Acknowledgments xxix
Introduction xxxi
Intellectual Property xxxiii
Digital Workflow
1(16)
Component Files
2(1)
Consolidated Files
2(3)
Embedded Elements
3(1)
Editability
3(1)
Technological Pitfalls
4(1)
Islands of Automation
4(1)
Why Workflow Automation?
5(1)
Workflow Design
6(1)
Typical Tasks in a Print Production Environment
6(11)
Preflighting
6(1)
Color Management
6(1)
PostScript File Creation
7(1)
PDF File Creation
7(1)
Imposition
7(1)
RIP
7(1)
Proofing
8(1)
Remote Proofing
8(1)
Corrections
9(1)
Film Output
9(1)
Plate Output
9(1)
Blueline Proof
9(1)
Printing
10(1)
Storage
10(1)
Variable Data Printing
10(2)
From CEPS to DTP
12(1)
PostScript
13(1)
RIP
13(1)
Development of Imagesetters
13(1)
Color and Multiple-Page Imagesetters
14(1)
Computer-to-Plate (CTP)
15(1)
Digital Printing and Direct-to-Press
15(2)
It Started with PostScript
17(28)
In the Beginning (No, Not that Beginning)
18(1)
The Revolution (No, Not that Revolution)
18(1)
A Little about PostScript
19(1)
The RIP
20(2)
RIP Evolution
22(3)
PostScript Printer Description Files
22(1)
PostScript Interpreters and RIPs
23(1)
PostScript Level 2
24(1)
Hardware and Software RIPs
25(1)
Configurable PostScript Interpreter (CPSI)
25(1)
PostScript 3
26(4)
Extreme and the Future of RIPs
28(2)
Working with PostScript
30(6)
Outputting PostScript
30(4)
PostScript Conclusions
34(2)
More about PostScript than You May Wish to Know
36(2)
From PostScript to Workflow
38(3)
PDF Is Different
39(1)
Acrobat and PDF
40(1)
PostScript Errors
41(1)
Checking for Corrupt Graphics
41(1)
Common Errors
42(3)
PDF Introduction
45(72)
What Is a Portable Document?
45(1)
The Portable Document Enters the Market
46(1)
Adobe's Portable Document
46(1)
The Ultimate Portability
47(1)
The Ideal Digital Document
48(1)
Design Richness
48(1)
Bitmap or Raster Images
48(1)
Line Art
49(1)
Text
49(1)
Portability
49(1)
Editability
50(1)
Predictability
50(1)
Searchability
51(1)
Repurposability
51(1)
PDF and PostScript
51(1)
How PDF Files Work
52(1)
Creating a PDF File
52(1)
What is New in Acrobat 4.0 and 4.05
53(1)
Major Features in Acrobat 4.0
53(3)
Acrobat 4.05 Features and Revisions
56(4)
Acrobat with Web Buy
56(1)
Integration with Microsoft Office 2000 (Windows only)
56(1)
Proper JPEG Compression in PDF Files Created by Distiller
56(1)
Less Restrictive TrueType Font Embedding
56(1)
Improved Web Browser Integration
56(1)
Improved Printing
57(1)
PDFMaker Support for all Windows NT User Privileges (Windows only)
57(1)
Distiller Crashes and Color Management Fixed
57(1)
Printer Driver Updates
57(1)
Downloading Plug-ins for Acrobat 4.0 for Mac OS
57(3)
Acrobat 4 Menu Bar
60(4)
File
60(1)
Edit
61(1)
Document
61(1)
Tools
62(1)
View
62(1)
Window
63(1)
Help
63(1)
Apple Menu
64(1)
Acrobat Toolbar
64(1)
Top Menu Bar
64(1)
Acrobat Tools
65(4)
Hand Tool
65(1)
Zoom Tool
66(1)
Selection Tool
67(1)
Selecting Graphics
68(1)
File Management
69(1)
Document Layout
69(1)
Page Navigation
70(1)
Page View Modes
71(1)
Web Link Tool
71(1)
Location Tools
71(1)
Side Menu Items
72(3)
Other Toolbars
75(2)
The PDF File
77(12)
Drag and Drop
78(1)
File Management
78(2)
Open Document Settings
80(1)
Font Information
81(1)
Security Options
82(1)
Prepress Information
83(1)
Index Information
84(1)
Base URL
84(1)
Acrobat Preferences
85(1)
General Preferences
85(1)
Display
86(1)
Magnification
87(1)
Color
87(1)
Options
87(2)
Preferences
89(7)
Annotation Preferences
89(1)
Preferences for Full Screen
90(1)
Navigation Settings
90(1)
View Appearance Settings
91(1)
Forms Grid Preferences
91(1)
Capture Preferences
92(1)
Search Preferences
93(1)
TouchUp Preferences
94(1)
Web Link Preferences
94(2)
Saving a PDF File
96(5)
Save As
96(2)
Security Settings
98(1)
Batch Processing
99(2)
Importing
101(4)
Importing Images
102(1)
Import Annotations
103(1)
Importing Form Data
104(1)
Page Navigation
105(1)
Go To Page
105(1)
Forward and Backward
106(1)
Page and Document Management
106(8)
Inserting Pages
106(1)
Thumbnail Pages
107(1)
Extracting Pages
108(1)
Replacing Pages
109(1)
Deleting Pages
110(1)
Cropping Pages
111(1)
Rotating Pages
112(1)
Page Numbering
113(1)
Bookmarks
114(1)
Bookmark Properties
114(1)
Moving Bookmarks
114(1)
Thumbnails
115(2)
Tearing Off Panes
115(1)
Showing Destinations
115(1)
Switching Between Multiple Open PDF Files
116(1)
Print-Related Issues
117(16)
Trapping
118(2)
Trapping Approaches
118(2)
Some Trapping Functions
120(2)
In-RIP Trapping
121(1)
Imposition
122(1)
OPI
123(10)
Working with OPI
126(1)
DCS and OPI
126(1)
Encapsulated PostScript
127(2)
Placed PDF and Refined PDF Export
129(1)
PDF Import Filter
129(1)
Proofing
130(1)
Remote Proofing
131(1)
Fonts, What Are They?
132(1)
Workflow Environments
133(52)
Before Networks
134(1)
Network Basics
134(1)
Networking Macintosh Computers
134(2)
Networking Windows Computers
136(1)
Local Area Networks
136(1)
Interconnection
136(1)
Sharing of Information and Resources
137(1)
Disadvantages of a LAN
137(1)
LAN Concepts
138(1)
LAN Topologies
138(1)
Star Networks
138(1)
Ring Networks
138(1)
Bus Networks
139(1)
Choice of a Server
139(1)
Dedicated Server
140(1)
Proprietary Servers
140(1)
Storage
140(1)
Cache RAM
140(1)
Network Adapter Cards
141(1)
CPU
141(1)
Backup
141(1)
Drivers
141(1)
Print Servers
141(1)
Queue Management
142(2)
OPI Servers
144(1)
Color Separation Houses
145(1)
Prepress Service Bureaus
145(1)
Newspapers
146(1)
Magazines
146(1)
Publishers
147(1)
Image Server
147(2)
One Workflow Model
149(19)
Server Evolution and Integration
149(4)
Server Schizophrenia
153(1)
Workflow Solutions Aplenty
154(2)
Scitex Solutions
156(1)
Harlequin Solutions
156(3)
Helios PDF for OPI
159(1)
PDF Internet Printing
160(1)
AII Solutions
161(1)
Rampage Solutions
162(1)
Agfa PDF Workflow
163(1)
Adobe Solutions
164(1)
Inside Adobe PostScript Extreme
165(3)
New PDF Workflows
168(7)
PDF Plug-in
170(1)
Agfa Apogee2
171(3)
Screen Trueflow
174(1)
New Screen RIP
175(1)
The Race for Standards
175(3)
Inter-workflow Connectivity
177(1)
PDF in Production with Enfocus PitStop Server
178(7)
Preflight (Profiles and Reports)
178(1)
Editing the PDF
179(1)
Driving a Workflow through PitStop Server
180(2)
Font Handling
182(1)
Workflow Security and Centralized Control
182(1)
Typical Examples
183(2)
Creating PDF Files
185(20)
Acrobat PDFWriter
186(1)
Compatibility
186(1)
ASCII Format vs. Binary Format
187(1)
PDF Creation
188(1)
Acrobat Distiller
189(1)
Why Use Distiller vs. PDFWriter?
189(3)
Distilling PostScript Files
192(1)
General
193(1)
Distiller Job Options
193(1)
QuarkXPress PDF Filter 1.3
194(7)
Using the PDF Filter
194(1)
Setting PDF Filter Preferences
195(5)
Setting Preferences for Distilling the File
200(1)
Creating PDF Files in Excel
201(2)
Previewing Your Excel Spreadsheet
202(1)
Creating a PDF File
202(1)
Capturing a Web Page
202(1)
Creating PDF Files in Word
203(2)
Specifying Word's Printing Options
204(1)
Creating a PDF File
204(1)
Annotation and Remote Proofing
205(12)
Summarizing Annotations
205(1)
Annotations Filter Manager
206(1)
Deleting All Annotations
207(1)
Annotations Palette
207(2)
Annotation Tools
209(1)
Sound Files
209(1)
Attached Files
209(1)
Stamps
210(1)
Notes
210(1)
Drawing Tool
211(2)
Drawing Properties
212(1)
MarkUp Tool
213(1)
Article Tool
213(4)
Article Properties
214(1)
Designer/Printer Relationship
215(1)
Generating the Soft Proof
216(1)
Client Approval
216(1)
Editing
217(6)
Attributes Menu
218(1)
The Font Tab
218(1)
The Character Tab
219(1)
The Line Tab
220(1)
Text TouchUp Drop Menu
220(3)
Search and Retrieval
223(24)
Preparing Documents for Indexing
223(1)
Building the Index for the Documents
224(1)
Maintaining the Index
224(1)
Acrobat Search
224(1)
Setting Search Preferences
224(1)
Performing the Search
225(1)
Using the Search Box
226(2)
Explanation of Search Options
228(1)
Search Results
228(1)
Refining a Search
229(1)
Word Assist
229(1)
Find Tool
230(1)
Find Dialog Box
231(1)
Using the Find Tool
231(1)
Find Again
232(1)
Search Plug-in
232(1)
Setting Search Preferences
232(1)
Search Query
233(2)
Indexes
235(1)
Removing an Index
236(1)
Index Information
237(1)
Setting Options
237(1)
Thesaurus
238(1)
Match Case
238(1)
Proximity
239(1)
Date Searching
239(1)
Document Information Fields
239(1)
Searching for Words
240(1)
Declaring a Search
240(1)
Simple Boolean Searches
241(1)
Complex Boolean Searches
241(1)
Wildcard Options
242(1)
Search
242(1)
Hit List
242(2)
Relevance Ranking
244(1)
Refining a Search
244(1)
Hit Navigating
245(1)
Word Assistant
245(2)
Exporting and Importing PDF
247(12)
Exporting Annotations
247(1)
Exporting PostScript or EPS
248(1)
Exporting Forms Data
248(1)
PostScript Level Options
249(1)
Exporting an EPS
249(1)
Exporting PostScript
249(1)
AdobePS 4.3 PostScript Driver for Windows9X
250(2)
PostScript Printer Driver and Related Issues with Windows 2000
252(2)
Importing
254(5)
Importing Images
255(2)
Import Annotations
257(1)
Importing Form Data
258(1)
Distiller
259(8)
Stored Distiller Job Options
260(1)
Screen Optimized
260(1)
Print Optimized
260(1)
Press Optimized
261(6)
Distiller Preferences
261(1)
Restarting after Errors
262(1)
Notification of Watched Folders
262(1)
Warning for Full Startup Volume
262(1)
More Preferences for Windows Users
262(1)
Font Location Folder
263(1)
Job Options
264(1)
General
264(3)
Fonts
267(16)
Fonts and Font Embedding
270(1)
PostScript
270(3)
Outline Fonts
273(1)
PostScript Type 1 Fonts
274(1)
TrueType
274(1)
OpenType
275(2)
Multiple Master Fonts
277(1)
Type 42 Fonts
277(1)
Bitmap Fonts
277(1)
Legal Issues With Embedded Fonts
278(1)
Simulated Fonts
278(1)
Font Embedding
279(1)
Font Substitution
279(4)
Subsetting Fonts
280(1)
Embedding Options
281(1)
Font Embedding Failure
282(1)
Always Embed List
282(1)
Compression
283(16)
Color Bitmap Compression
283(1)
Downsampling and Subsampling
284(1)
Subsampling
285(1)
Downsampling
285(4)
Automatic, Manual, and Zip Compression
289(2)
Grayscale Bitmap Compression
291(1)
Monochrome Bitmap Compression
291(1)
Compress Text and Line Art
291(1)
Lossless Compression Schemes
291(1)
Zip Compression
292(1)
4-Bit and 8-Bit Compression
292(1)
Other Lossless Techniques
293(1)
CCITT Group 3 and 4
293(1)
Run Length Encoding
293(1)
Compression Refresher
293(1)
Lossy versus Lossless Compression
293(1)
JPEG Compression
294(1)
JPEG and Line Art
295(1)
Resolution Follies
296(3)
Image Resolution
297(1)
Scaling a Bitmap
297(2)
Color
299(14)
And Now to Acrobat
300(1)
Color Conversion
301(1)
Color Options
302(5)
Preserve Overprint Settings
302(1)
Under Color Removal/Black Generation
302(1)
Transfer Functions
302(1)
Preserve Halftone Screens
303(1)
Spot Colors
303(1)
Duotones
304(1)
Remote Proofing is Closer Than You Think
304(3)
Color Management
307(6)
Viewing Conditions
310(1)
Profile Tuning
311(2)
Advanced Options
313(6)
Prologue and Epilogue
313(1)
Allow PostScript File to Override Job Options
314(1)
Preserve Level 2 Copypage Semantics
314(1)
Save Portable Job Ticket Inside the PDF File
314(1)
Process DSC (Document Structuring Conventions)
315(1)
Log DSC Warnings
316(1)
Resize Page and Center Artwork for EPS Files
317(1)
Preserve EPS Info from DSC
317(1)
Preserve OPI Comments
317(1)
Preserve Document Info
318(1)
Default Page Size
318(1)
The Final Step
318(1)
Interactive Acrobat
319(36)
Setting a Page Action
319(1)
Page Actions
320(1)
Execute a Menu Item
321(1)
Going to a View
321(1)
Form Data Import
321(1)
JavaScript
321(1)
Playing a Movie
321(1)
Opening a File
322(1)
Reading an Article
322(1)
Resetting a Form
322(1)
Showing or Hiding a Field
322(1)
Sound
323(1)
Submit a Form
323(1)
World Wide Web Links
324(1)
Confirming the Action
324(1)
Links
325(1)
Forms and Form Fields
326(6)
What Is a Form Field?
326(1)
Basic Buttons
326(1)
Forms Dialog Box
326(1)
Appearance of Form Fields
327(1)
Form Integration
328(1)
Button Options Tab
329(1)
Forms and Icons
330(1)
More Button Options
330(1)
Advanced Button Options
331(1)
Setting Actions
332(21)
Check Boxes
333(1)
Creating Rollovers
333(2)
Combo Boxes
335(1)
Combo Box Format Tab
336(1)
Custom Format
337(1)
Numbers Formatting
338(1)
Percentages Formatting
339(1)
Date Formatting
340(1)
Formatting Time Form Fields
341(1)
Specially Formatted Forms
341(2)
Validation of Form Fields
343(1)
Calculations
343(1)
List Boxes
343(1)
The Options Tab
343(1)
List Boxes in a PDF
344(1)
List Box Selection Change Tab
344(1)
Radio Buttons
345(1)
Text Fields
346(1)
Signature Form Field
347(1)
Managing Form Fields
348(1)
Forms Menu Option
348(1)
Duplicating a Field
348(1)
Copying Form Fields
349(1)
Setting the Tab Order
349(1)
Setting Templates
349(1)
Changing, Deleting, and Applying Templates
350(1)
Alignment and the Forms Grid
351(1)
Setting Web Links
351(1)
Movie Tool
351(1)
Actionable Items
352(1)
PDF for Presentations
353(2)
Advantages of PDF for Presentations
354(1)
Watched Folders
355(14)
Setting the Watched Folder Options
357(1)
Opening the PostScript File
358(1)
Stored Distiller Job Options
358(1)
Screen Optimized
358(1)
Print Optimized
358(1)
Press Optimized
358(1)
General Settings Tab---Digital Distribution
359(1)
Compression Settings Tab---Digital Distribution
360(1)
Fonts Settings Tab---Digital Distribution
361(1)
Color Settings Tab---Digital Distribution
362(1)
Advanced Settings Tab---Digital Distribution
363(1)
Suggested Settings For High End Printing
364(1)
Compression Settings Tab---High End
365(1)
Fonts Settings Tab---High End
366(1)
Color Settings Tab---High End
367(1)
Advanced Settings Tab---High End
368(1)
PDF in InDesign
369(8)
Font Issues
371(1)
PDF for Print
372(1)
PDF for On-line Use
372(1)
Exporting PDF
372(5)
High-Resolution Printing
377(30)
Composite PDF versus Preseparated PostScript
377(1)
Preseparated PostScript Workflows
378(17)
Custom Color Gradients or Blends
380(1)
Preserving High-quality Printing Information in PDF
380(1)
Preflighting the Application File
380(1)
Creating Efficient Composite PostScript Files
381(1)
Selecting a Printer Driver and PPD
381(1)
Acrobat 4 Installs a PPD File
382(1)
Including All Document Fonts
382(1)
Spot-color Information
382(1)
Preserving OPI Comments
383(1)
Acrobat Distiller Job Options for High-Resolution Printing
384(1)
General Job Options
384(1)
ASCII Format
385(1)
Optimize PDF
385(1)
Generate Thumbnails
385(1)
Default Resolution
385(1)
Binding
386(1)
Compression Job Options
386(1)
Compress Text and Line Art
386(1)
Color Bitmap Images
386(1)
Grayscale Bitmap Images
386(1)
Lossy versus Lossless Compression
387(1)
Monochrome Bitmap Images
387(1)
Font Job Options
388(1)
Embed All Fonts
389(1)
Subset Fonts Below
389(1)
When Embedding Fails
389(1)
Color Job Options
389(1)
Conversion
390(1)
Preserve Overprint Settings
390(1)
Under Color Removal/Black Generation
390(1)
Transfer Function
390(1)
Preserve Halftone Screen Information
391(1)
Advanced Job Options
391(1)
Use Prologue.ps and Epilogue.ps
391(1)
Allow PostScript File to Override Job Options
392(1)
Preserve Level 2 Copypage Semantics
392(1)
Save Portable Job Ticket Inside PDF File
392(1)
Process DSC Comments (Windows) or Process DSC (Mac OS)
392(1)
Resize Page and Center Artwork for EPS Files
393(1)
Preserve EPS Information from DSC (Windows) and Preserve EPS Info from DSC (Mac OS)
393(1)
Default Page Size
393(1)
Using a Custom prologue.ps for Scitex APR files
393(2)
PDF/X
395(5)
InProduction
400(7)
The Digital World
407(10)
Short Run Market
407(1)
Sending PDF for On-demand
408(1)
Digital Growing Pains
409(1)
AdSend
409(1)
Delivery Criteria
410(1)
The Archiving Market
410(1)
PDF Archiving
411(1)
Other Archiving
411(1)
Changing Business Conditions
412(1)
Networked Digital Workflows
413(2)
Changing Workflows
415(2)
Plug-ins Extend Acrobat PDF
417(44)
Crackerjack
418(2)
The Benefits of Crackerjack
419(1)
Crackerjack Functions
419(1)
Crackerjack and PostScript Level 1 RIP
419(1)
Document
420(1)
Separations from Word or Excel
420(1)
Pages
421(2)
No Screen Angle or Frequency Saved in a PDF File
421(2)
Printer Not Printing Separations
423(1)
Output
423(2)
Color
425(5)
Crackerjack Pilot
425(1)
Crackerjack
426(1)
PDF ImageWorks is an Image Editor for Acrobat
427(3)
Plug-ins from EnFocus
430(31)
PitStop 4 PDF Preflight and Repair
430(1)
Enfocus DoubleCheck
431(1)
Tailor 2
432(1)
Third-Party Plug-ins
433(1)
5D Solutions Ltd.
434(1)
Alliant Techsystems
434(1)
Atlas Software BV
435(1)
BCL Computers
435(1)
Callas Software
436(1)
Computerised Document Control Ltd.
437(1)
Data Technology Group, Inc.
438(1)
Digital Applications, Inc.
438(1)
Dionis
439(1)
D Soft
440(1)
Dynalab Inc.
440(1)
Electronics for Imaging, Inc.
441(1)
Enfocus Software
441(1)
Extensis Corp.
442(1)
FileOpen Systems Inc.
442(1)
HAHT Software
443(1)
HELIOS Software GmbH
444(1)
Iceni Technology Ltd.
444(2)
Imation Publishing Software
446(1)
Infocon America
446(1)
Infodata Systems/Ambia Corporation
447(1)
Ivy International
447(1)
Kuehling Buerokommunikation GmbH
448(1)
Lantana Research Corporation
448(2)
MapSoft Computer Services
450(1)
Muscat Limited
451(1)
OneVision
451(1)
PenOp Inc.
452(1)
Quite Software Ltd.
452(4)
Radtke Consulting
456(1)
A Round Table Solution
457(1)
Solimar Systems Inc.
458(1)
Sys-Print, Inc.
459(1)
Tumbleweed Software
459(1)
Ultimate Technographics
460(1)
xman Software
460(1)
Adobe Capture
461(16)
Convert Paper to PDF
461(1)
How Capture Works
462(11)
Automated Page Recognition
463(3)
OCR, Font, and Page Recognition
466(1)
View, Navigate, and Print PDF Files
467(2)
Capturing Documents
469(1)
Correcting Captured Documents
470(1)
Downsampling Off
471(1)
Downsampling On
471(1)
Build a Business
472(1)
Key Features
473(3)
Platform Support
473(1)
Licensing
473(1)
Scalability
473(1)
OCR Dictionaries
474(1)
Other Types of Recognition
474(1)
Image Cleanup
474(1)
Output File Formats
474(1)
Productivity Tools
475(1)
Integration
475(1)
Scanning
475(1)
Acquisition Alternatives
476(1)
Index 477

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